Shortcut keys are usually a combination of one or more keys to launch a specific program or to pass commands while doing something. It’s very essential to know keyboard shortcuts in order to improve your time speed and get your work done fast. Since many people use Microsoft Outlook as their default email client, knowing it’s shortcuts will save their time and get the tasks done efficiently.
- CTRL+1: Switch to Mail.
- CTRL+2: Switch to Calendar.
- CTRL+3: Switch to Contacts.
- CTRL+4: Switch to Tasks.
- CTRL+5: Switch to Notes.
- CTRL+6: Switch to Folder List in Navigation Pane.
- CTRL+7: Switch to Shortcuts.
- CTRL+PERIOD: Switch to next message (with message open).
- CTRL+COMMA: Switch to previous message (with message open).
- CTRL+SHIFT+TAB or SHIFT+TAB: Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
- CTRL+TAB: Move around message header lines in the Navigation Pane or an open message.
- Arrow keys: Move around within the Navigation Pane.
- ALT+B or ALT+LEFT ARROW: Go back to previous view in main Outlook window.
- CTRL+Y: Go to a different folder.
- F3 or CTRL+E: Go to the Search box.
- ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP: In the Reading Pane, go to the previous message.
- SPACEBAR: In the Reading Pane, page down through text.
- SHIFT+SPACEBAR: In the Reading Pane, page up through text.
- ALT+RIGHT ARROW: Go forward to next view in main Outlook window.
- CTRL+SHIFT+I: Switch to Inbox.
- CTRL+SHIFT+O: Switch to Outbox.
- CTRL+K: Check names.
- ALT+S: Send.
- CTRL+R: Reply to a message.
- CTRL+SHIFT+R: Reply all to a message.
- CTRL+ALT+R: Reply with meeting request.
- CTRL+F: Forward a message.
- CTRL+ ALT+J: Mark a message as not junk.
- CTRL+SHIFT+I: Display blocked external content (in a message).
- CTRL+ SHIFT+S: Post to a folder.
- CTRL+SHIFT+N: Apply Normal style.
- CTRL+M or F9: Check for new messages.
- UP ARROW: Go to the previous message.
- DOWN ARROW: Go to the next message.
- CTRL+N: Create a message (when in Mail).
- CTRL+SHIFT+M: Create a message (from any Outlook view).
- CTRL+O: Open a received message.
- CTRL+SHIFT+D: Delete and Ignore a Conversation.
- CTRL+SHIFT+B: Open the Address Book.
- INSERT: Add a Quick Flag to an unopened message.
- CTRL+SHIFT+G: Display the Flag for Follow Up dialog box.
- CTRL+Q: Mark as read.
- CTRL+U: Mark as unread.
- CTRL+SHIFT+W: Open the Mail Tip in the selected message.
- ALT+ENTER: Show the properties for the selected item.
- CTRL+SHIFT+U: Create a multimedia message.
- CTRL+SHIFT+T: Create a text message.
- CTRL+ALT+M: Mark for Download.
- CTRL+ALT+U: Clear Mark for Download.
- F9: Send and Receive.
- CTRL+B (when a Send/Receive is in progress): Display Send/Receive progress.
- CTRL+SHIFT+D: Dial a new call.
- F3 or CTRL+E: Find a contact or other item (Search).
- F11: Enter a name in the Search Address Books box.
- SHIFT+letter: In Table or List view of contacts, go to first contact that starts with a specific letter.
- F5: Update a list of distribution list members.
- CTRL+Y: Go to a different folder.
- CTRL+SHIFT+B: Open the Address Book.
- CTRL+SHIFT+F: Use Advanced Find.
- CTRL+SHIFT+PERIOD: In an open contact, open the next contact listed.
- F11: Find a contact.
- ESC: Close a contact.
- CTRL+SHIFT+X: Send a fax to the selected contact.
- CTRL+N: Create a new appointment (when in Calendar).
- CTRL+SHIFT+A: Create a new appointment (in any Outlook view).
- CTRL+SHIFT+Q: Create a new meeting request.
- CTRL+F: Forward an appointment or meeting.
- CTRL+R: Reply to a meeting request with a message.
- CTRL+SHIFT+R: Reply All to a meeting request with a message.
- ALT+0: Show 10 days in the calendar.
- ALT+1: Show 1 day in the calendar.
- ALT+2: Show 2 days in the calendar.
- ALT+3: Show 3 days in the calendar.
- ALT+4: Show 4 days in the calendar.
- ALT+5: Show 5 days in the calendar.
- ALT+6: Show 6 days in the calendar.
- ALT+7: Show 7 days in the calendar.
- ALT+8: Show 8 days in the calendar.
- ALT+9: Show 9 days in the calendar.
- CTRL+G: Go to a date.
- ALT+= or CTRL+ALT+4: Switch to Month view.
- CTRL+RIGHT ARROW: Go to the next day.
- ALT+DOWN ARROW: Go to the next week.
- ALT+PAGE DOWN: Go to the next month.
- CTRL+LEFT ARROW: Go to the previous day.
- ALT+UP ARROW: Go to the previous week.
- ALT+PAGE UP: Go to the previous month.
- ALT+HOME: Go to the start of the week.
- ALT+END: Go to the end of the week.
- ALT+MINUS SIGN or CTRL+ALT+3: Switch to Full Week view.
- CTRL+A: Select all contacts.
- CTRL+F: Create a message with selected contact as subject.
- CTRL+J: Create a Journal entry for the selected contact.
- CTRL+N: Create a new contact (when in Contacts).
- CTRL+SHIFT+C: Create a new contact (from any Outlook view).
- CTRL+O: Open a contact form for the selected contact.
- CTRL+SHIFT+L: Create a distribution list.
- CTRL+P: Print.
- CTRL+ALT+2: Switch to Work Week view.
- CTRL+COMMA or CTRL+SHIFT+COMMA: Go to previous appointment.
- CTRL+PERIOD or CTRL+SHIFT+PERIOD: Go to next appointment.
- CTRL+E: Find a message or other item.
- ESC: Clear the search results.
- CTRL+ALT+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
- CTRL+SHIFT+F: Use Advanced Find.
- CTRL+SHIFT+P: Create a new Search Folder.
- F4: Search for text within an open item.
- CTRL+H: Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.
- CTRL+ALT+K: Expand search to include items from the current folder.
- CTRL+ALT+Z: Expand search to include subfolders.
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